Frequency Codes

The ‘Frequency Codes’ are used for recurring addition/deduction, they are found on field 11 - Deduct Freq in Task 20 -Employee Recurring Deductions.  The table for the codes is found in:

• Payroll (Module 1)
  • System Management Functions (Task 32)
    • Modify Application Tables (Sub-task 17)
      • Deduction Frequency Codes (Selection 7)

Examples of frequency codes could be:

"1" , "HEALTH-SEC125

"2" , "401-K                              

"3" , "CHRISTMAS FUND

"4" , "COMMISSION

"5" , "TRAINIING

"6" , "EXPENSE-AUTO                      

"7" , "HOLIDAY

"8" , "MEDICAL ADJUSTMENT

"9" , "MISC.      

It makes it easier to set which ‘Frequency Codes’ will be used for a particular payroll run.   The Frequency Codes are set when you go into Task 1 (Attendance Entry & Editing), then Sub-task 5. (Set Pay Date/Division/Frequency).  For example if, for this pay period, Health/Sec125 (#1), 401-K (#2) , Expense-Auto (#6) and Medical Adjustment (#8) will be used, enter 1268 and those will automatically appear.   If the particular pay period included a Holiday, then 7 could be used, along with the other Frequency Codes (making it harder for the user to ‘forget’ about an employee’s addition/subtraction to their pay).