Sarbanes-Oxley Compliance

	SARBANES - OXLEY COMPLIANCE:

Inventory:	INV 4: Inventory GL account is reconciled monthly with the sub-ledger monthly.	Provide copies of the Inventory account reconciliation for the months selected. Examine the reconciliation to be sure it agrees to the Inventory sub-ledger and G/L.	On Website: see document InventoryControl/Reports Month End Analysis
	INV 6: Approve all inventory adjustment J/E and supporting documentation.	Verify the J/E created to adjust the G/L inventory to the actual physical count.	Print: G/L Trial Balance for Inventory account using Transaction ID. Module 4/Task 9

AP/Purchasing:	AP 1: Restricted access to Vendor Master File	Provide a listing of all personnel with access to the vendor master file.
	AP 1: Additions to the Vendor Master File.	Provide a listing of all new additions to the Vendor Master File for a specified period.	Print: Vendor Master file by Starting/Ending Entry Date. Module 3/Task 17/Sub-task 4
	AP 10: Invoices without a supporting P.O.	Provide a list of all processed invoices not supported by a PO.
	AP 11: Open Items Not Invoiced accrual J/E	A copy of the Open Items Not Invoiced J/E with supporting documentation.	Print: Received Items (no invoice) and Shipped-back Items (no credit) Module 7/Tasks 22 & 23/Sub-task 4.
	AP 13: Packet of Invoice, Purchase Order and Receiving Report all match.	1. Provide a list of all AP invoices paid supported by Purchase Orders. 2. A copy of the Invoice, Purchase Order and Receiving Report.
	AP 18: A/P sub ledger is reconciled monthly to the G/L.	Provide A/P reconciliation.	On Website: see document Month End/Year End / AP Monthly Closing, Procedures and Checklist
	AP 19: Personnel with access to A/P system are not authorized to sign checks.	Provide list of personnel that have access to the A/P system & provide signature card for A/P checking account
	AP 25: Approval for AP Voucher packages	1. Provide a list of checks disbursed for a specified time 2. A copy of the voucher packages for the checks selected.	Print: Voucher History by Check. Module 3/Task 14
	AP 26: A list of checks larger than $10,000	A list of all disbursed AP checks with a value greater than $10,000.
	AP 31: Restricted access to A/P	Provide a list of all personnenl with access to the A/P menu.

A/R	AR 1: Additions to the Customer Master file.	List of all new additions to the Customer Master file.	Print: Customer Master file by Entry Date. Module 2/Task 17/Sub-task 4
	AR 3: Changes in pricing set-up require approval from the General Manager or Branch Manager.	Provide a list of all subsequent changes to pricing set-ups.	Print: A/R Customer Audit for basic price level changes.
	AR 10: Access is restricted to the billing module with a password	Provide a list of all users who have access to the billing module.
	AR 11: Billing exception reports	Provide a copy of the billing exceptions report.	Print: Item Price Change Audit by Invoice Number and Item Number. Found in Module 6/Task 16/report IHSCHG
	AR 14: Invoices reflect the work performed.	Provide a list of all invoices processed during a specified period. Provide copies of invoice and related Work Order paperwork.	Print: Sales History report by date. Module 2/ Task 19/ Sub-task 4
	AR 18: Invoices processed with price exceptions in excess of $1,500	List and copy of all invoices processed with price exceptions in excess of $1,500
	AR 20: FM invoices with supporting documentation.	List and copy of "FM" invoices, with supporting documentation.	Providing FM's are setup as divisions/locations or in a 'range' of customer number, print: Sales History report. Module 2/Task 19/Sub-task 4.
	AR 21: FM Invoices and billing reconciliation	Copy of the FM billing reconciliation and related invoices with supporting documentation.
	AR 23: The General Manager and CEO approve all FM contracts.	List of new FM contracts during a specified period.	If FMs set up as customer #, print: Customer Master file by Entry Date & Customer Number. Module 2/Task 17/Sub-task 4
	AR 27: Cash Receipts reconciled daily.	Cash receipts reconciliation with supporting documentation	Print: Cash History report by date. Module 2/Task 20/Sub-task 4 or Sales History report by Document Type #2 (Cash Receipts) by Date Modle 2/Task 19/Sub-task 4
	AR 29: AR Adjustments	Provide a list of all A/R adjustments for a selected period and provide copies of the AR adjustments	Print: Cash History report by G/L account. Module 2/Task20/Sub-task 4.
	AR 30: Past due receivables are reviewed to determine the adequacy of the reserve balance.	Provide list of past due receivables	Print: Past Due Customer Analysis. Module 2/Task 9/Sub-task 6
	AR 31: Approval for A/R write-offs	Provide a list of A/R write-offs.

Cash Management	CHS 1: Bank reconciliations are reconciled monthly.	Provide a copy of the bank reconciliations with supporting documentation.
	CHS 2: Check run accuracy is reviewed	Checks are pre-numbered. Entire sequence of checks is accounted for, including voids, rejected, missing checks. No check numbers fall outside a specified range or changes or breaks in sequence wouthout documentation.	Print: Check History. Module 3/Task 20/sub-task 4.

Fixed Assets	FA 2: List of Fixed Assets	Provide a list of Fixed Assets processed during a specified period.	Print: Trial Balance for Fixed Asset accounts. Module 4/Task 9/ Sub-task 4

Month Closing:	MGC 2: Chart of Accounts access is adequately restricted and any changes to the chart are reviewed by CEO	Provide a listing of all personnel with access to Chart of Accounts. Provide a listing of all changes to the Chart of Accounts. Controller to provide a copy of the changes.
	MGC 5: Journal entries are accurate, approved by Controller and someone other than Controller.	Provide a listing of all J/E posted during the selected period. Provide copies of the J/E with supporting documentation.	Postings from AR, AP, GL. Interface reports.
	MGC 8: Journal entrie	Provide a month-end J/E checklist. Compare the checklist to the J/E to ensure all J/E were entered & posted.
	MGC 15: G/L posting access is restricted and has a password	Provide a listing of all personnel who has the ability to post to the G/L.
	MGC 16: Reconciliations are performed monthly and any variances are reconciled and explained.	Provide account reconciliation.
	MGC 17: The Controller and CEO sign the monthly closing checklist.	Provide the monthly closing checklist.

*Payroll	PAY 2: List of New Employees	A list of new hires for a specified time	Print Employee Senority list by date range. Module 1/Task 13/Sub-task 2
*for companies using MV Software Payroll system	PAY 2.1: Restricted access to Payroll Master file	Provide a list of users who have access to the payroll system
	PAY 2.1: Pay rate changes	Provide a list of employees who have received pay increases during a specified period.
	PAY 4: Timecards	Provide a list of timecards processed for payroll
	PAY 7: Payroll registers are reviewed prior to distribution.	Provide a copy of the payroll register for specified dates	Postings from Payroll and Payroll History reports (module 1/Task 14)
	PAY 11: Payroll reconciliations are performed monthly	Provide the payroll account reconciliations for specified months.
	PAY 11: 2. Accrued payroll	Accrual payroll and payroll related liabilities posted to the G/L	Print Trial Balance for Payroll accounts.
	PAY 12: Vacation liability accrued	Monthly J/E to adjust vacation liability