Task 02 - Calculate the Payroll

• Payroll (Module 1)
  • Calculate the Payroll (Task 2)

This task must be run after each employee is entered in Payroll Attendance and Editing. (Task 1)

This will build additional records for advanced vacations. For each week of advanced vacation, one record will be added to Payroll Attendance entry and Editing.

• The record will have all zero fields on the front screen.
• The second screen will contain the vacation code entered, then giving the advanced vacation, with the amount of hours.
• Any deductions that were selected in "Set pay ending date/deductions freq", will be added to the second screen.

The program will calculate the payroll next.

• Employee gross pay, federal gross pay, state gross pay and city gross pay will be calculated.
• The deductions, FICA, federal, state and city taxes will be subtracted from gross pay.
• Net pay will be calculated.

The Attendance records list will be generated.

• This list is a copy of the edit list.
• The advanced vacation records will now show separately. No advanced vacation hours will show on the original entry.

The Deduction Summary will follow, giving totals for every deduction taken.

The Pay edit list will be generated.

• The first line for each employee contains the employee number, name, social security number, YTD gross, YTD FICA gross, YTD FICA withheld, YTD federal tax withheld, YTD state tax withheld, YTD city tax withheld, YTD state unemployment insurance withheld, and total deductions.
• The second line for each employee contains the information from this pay period. Fields include base or regular pay, overtime pay, total special pay, total other pay, gross pay, FICA gross pay, FICA tax withheld, federal tax withheld, state tax withheld, city tax withheld, state unemployment insurance withheld, and the net pay.
• Total gross pay and taxes withheld are provided for each state and city.
• Control totals displays the total YTD gross from the previous pay, current pay, current FICA gross, current federal gross, current state gross and current city gross.
• The YTD FICA, YTD federal, YTD state, YTD city, and YTD state unemployment insurance withheld, are displayed for both previous pay and current pay.
• Also displayed are the federal taxes, employer FICA taxes, employee taxes, city taxes, state taxes, and state unemployment insurance due.
• Total federal taxes due include federal taxes due and FICA taxes due.
• Total state taxes due include state taxes due and state unemployment insurance due.
• A grand total of all payroll taxes due are displayed.
• IMPORTANT: After each new payroll calculation ‑ make sure the "Previous" Control Totals printed on the "new" payroll edit being calculated is exactly the same as the "Current" Control Totals on the payroll from the last time. (Last week, last bi‑weekly, etc.). It must be the same. If not ‑ STOP ‑ do not process the new payroll before you find out what the error is. Contact us.

The Deductions list will be generated.

• This report will display the employee number, name, deduction code, description, hours, percent, deduction amount, other amount, employer amount, miscellaneous balance amount, and total workmen's compensation amount.
• The report will give a subtotal for each employee, and generate a grand total for all employees.

 IMPORTANT: If an error is discovered for any employee after the pay has been calculated, it is important to return to Task 1: Attendance Entry, and make the appropriate changes. Task 2: Calculate the Payroll, MUST be run again for the correction to update the totals.