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This task allows the entering of individual checks. The deductions are calculated manually and filled in. This program is used to write a check between regular pay periods. The program may also used to update the payroll if the payroll module is being started after the 1st pay period of the year.
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Payroll (Module 1)
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Manual Entry & Editing (Task 4)
- Enter New Attendance Record (Sub-task 1)
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Manual Entry & Editing (Task 4)
FIRST SCREEN:
1. Employee #:____(4) Numeric. Enter any employee number that already exists in the Employee master file.
2. Dept: __(2) Numeric. Enter the employee's department number.
3. Gross pay: ________(9) Numeric. Enter total gross pay.
4‑5. FICA/Medicare ded:________(9) Numeric. Enter the calculated FICA withholding deduction.
6. Fwt ded:________(9) Numeric. Enter the calculated federal withholding deduction.
7. Swt ded: ________(9) Numeric. Enter the calculated state withholding deduction.
8. Cwt ded:________(9) Numeric. Enter the calculated city withholding deduction.
9. Sui ded: _______(9) Numeric. Enter the calculated state unemployment insurance withholding deduction.
10. Wmc amt:_______(9) Numeric. Enter the calculated workmen's compensation amount.
11. Check#:______(6) Numeric. Enter the check number that will be used.
12. Check date: Enter as MMDDYY ‑ no slashes.
13. # wks wrked: __(2) Numeric. Enter the number of weeks worked.
14. Reg hrs:______(6) Numeric. Enter the number of regular hours.
15. Ovt hrs:______(6) Numeric. Enter the number of overtime hours.
SECOND SCREEN:
Deductions & Additions: (Note: Enter Additions to pay first.) Enter any additional or deductions from pay such as union dues, uniform, life insurance, child support etc. Enter the code or use TAB to search by description. Enter in the hour, percent or dollar amount if the addition or deduction is a variable figure. When finished, proceed to Sub-tasks 4 & 5. See below for information.
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Payroll (Module 1)
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Manual Entry & Editing (Task 4)
- Print Selected Attendance Records (Sub-task 4)
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Manual Entry & Editing (Task 4)
This report will print in employee number order and it will show all employees entered.
The fields on the report include total gross, net pay, FICA withheld, federal tax withheld, state tax withheld, city tax withheld, state unemployment insurance withheld, workmen's compensation amount, regular and overtime hours, check number, check date and weeks worked. Also included on the report are the extra deductions.
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Payroll (Module 1)
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Manual Entry & Editing (Task 4)
- Post Selected Attendance Records (Sub-task 5)
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Manual Entry & Editing (Task 4)
When all employees have been entered correctly, post the payroll.
The system will prompt: "Posting of Manual header trx Records OK? (YES/NO):"
If YES is answered, posting of the records will be completed to these files:
Employee Master
Employee Check History
Employee Deduction History
Employee Recurring Deductions
If NO is answered, the posting will be undone; all the files will be restored as they were before.
Changes can be made in Sub-task 2, and then post again.
NOTE: Manual checks are written by hand. There is no computer generated check in the function.
Checks are posted to the checking account in the same manner as the regular payroll. If further instructions are needed, please see the document titled: Post Payroll Checks - Task 25.