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Last modified on 12/24/2015 11:25 AM by User.

Cash/Receipts Entry & Editing - Multiple Users

Many times it is useful to allow multiple users the opportunity to enter cash/checks at the same time.  There may be several people entering checks that came in the mail, with another person entering all the A/R adjustments or non A/R receipts.  This document explains how to set the system to allow multiple users in A/R Cash/Receipts Entry & Editing (Task 2). 

For instructions on how to use Task 2 Cash/Receipts Entry & Editing see document titled “Task 02 – Cash Receipts entry & editing”.  

To allow multiple users when in A/R Cash/receipts Entry & Editing (Task 2) a couple parameters need to be set correctly.  To set these parameters go to:

  • Accounts Receivable (Module 2)
    • System Management Functions (Task 32))
      • Modify Parameters Files (Sub-task 22)
        • A/R – General (Selection 1)
          • Look for the following parameters:
            • CASH'LOCK'MODE=M              
            • CASH'BY'TERMINAL=
            • CASH'LOCK'MODE=M
            • S-single user, only one person/user will be able to go into A/R Cash/Receipts Entry & Editing (Task 2) at a time.
            • M-multiple users, more that one person/user will be able to go into A/R Cash/Receipts Entry & Editing (Task 2) at a time. 
            • When allowing multiple users in Task 2, the Transaction # is consecutive.  For Example:  Terminal 20, 25 & 75 are all entering transactions.  Terminal #20 enters the first transaction; it is assigned transaction 1.  Terminal 75 enters the second transaction; it is assigned transaction 2. Terminal #25 enters the third transaction; it is assigned transaction 3.  Terminal #75 enters the fourth transaction; it is assigned transaction 4 and so on.
              • So in this example, terminal #20 entered transaction 1.  Terminal #25 entered transaction 3.  Terminal #75 entered transactions 2 and 4
            • CASH'BY'TERMINAL=Y or N 

              • If this parameter is set to N:
                • One cash/receipts edit list will be printed for the total of all the entries.  This one cash/receipts edit list will be printed in transaction number order.  There is no way of knowing which transaction was entered at which terminal.  .
                • One cash posting register will be printed for the total of all the entries (the same as the edit list).  The cash/receipts posting register will be printed in transaction number order.   
              • If this parameter is ser to Y:

                • When printing an edit list the next screen will appear:

                  This file contains entries from these terminals: 

Term#      Entries
------     -------
20            1
25            1
75            2


This terminal # is: 20

Enter terminal # to be printed: _____

  • The edit list may be printed for all terminal numbers or for one selected terminal number.   The terminal number is found on the Main Menu screen in the upper right hand corner, along with the date and time. 
  • When printing an edit list for each terminal separately, each user may check/edit their entries. 
  • When printing the Posting Register, the same screen will appear as above.  Each user may post their own cash entries separately.  Or all the entries may be posted together.