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If the customer master is setup to automatically e-deliver (email or fax) invoices to the customer, invoice information is put on an Invoice e-delivery log. For information on setting up the emailing of invoices see the document E-Mailing or Faxing Invoices.
- Each day will have a new section in the log. The system keeps 31 days/sections in the log. The 32nd day is automatically purged.
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When an invoice is e-delivered, the system will add the invoice information to the day’s section in the log:
- Task 1 Order entry & editing, by selecting the action Invoice or Re-print.
- Task 2 Invoiced order holding file, by selecting the action Invoice, or Re-print.
- Or by batch printing invoices from Task 1 Order entry & editing. Or by batch printing invoices from Task 2 Invoiced order holding file.
- If an invoice re-print from history is manually emailed it won’t be in this invoice e-delivery log.
- If an invoice re-print is included in an e-delivered A/R statement, it won’t be in this invoice e-delivery log.
LOCATION OF THE STATEMENT LOG:
Order Processing (Module 6)
- Invoice e-delivery log (Task 31)
- The newest log entries will be at the end of the file.
If your system is using the editor for the log, you may use the:
- Control (Ctrl) key and the e at the same time to bring you to the end of the file.
- Up & down arrows, page up, page down, next page & previous page.
- Escape (Esc) key to get out of the log. Then at the >, type in a q & enter key to quit out of the log.
If your system is using word pad you can use the:
· Slide bar to go to the end.
· Click on the upper right hand x to close the log.
The log shows the:
· Invoice #
· Customer #
· Date & time the invoice was generated
· Program ORDOC
· Terminal #
· Delivered email address or fax #
INVOICE E-DELIVERY LOG SAMPLE:
.start: OESORT: New log section. JOB999 10/18/12 02:26:06
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INVOICE CUST DATE TIME PROGRAM USER DELIVERY ADDRESS
------- ----- -------- -------- ------- ---------- ---------------------------
016968 00250 10/18/12 12:31:10 ORDDOC TERM11 churd@mvsoftware.com
016969 00250 10/18/12 12:33:59 ORDDOC TERM11 churd@mvsoftware.com
016970 10789 10/18/12 14:31:10 ORDDOC TERM11 bsmith@yourplace.com
016979 12345 10/18/12 16:43:59 ORDDOC TERM11 sjones@mymplace.com
Purging log down to 31 sections. JOB999 10/19/12 02:28:01
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