ORDER PROCESSING:

O/E Task 1: Order Entry and Editing

Reduces quantity-on-hand in Warehouse Master file (Inventory module)
If item is serialized, updates Serialized Master file (Inventory module) to show it has been sold.
Updates MTD and YTD dollars sold and quantity sold in Warehouse Master (Inventory module)
Nightly back-up routine moves invoiced orders out of Task #1 into Task #2 (Invoiced Order Holding File)

O/E Task 2: Invoiced Order Holding File

Print Edit List.
- Check off and verify with physical invoices, both sales and money (check, cash & credit card) received.
- Changes may be made to invoices & reprinted.
Post Invoices:
- Prints completed order posting register…..save in a binder or e-mail (if this option is available).
- Updates:
  - Order History (O/E module)
  - Item History (O/E module)
- Moves invoices to Sales Entry and Editing file (Task #1 in A/R module), where the invoices will stay in Edit form until verified and posted. Any cash received will be moved to the Cash Entry and Editing file (Task #2 in A/R module

ACCOUNTS RECEIVABLE:

A/R Task 1: Sales Entry and Editing

Print/Preview Edit List – information comes from Task #2 (Invoiced Order Holding File) in the O/E module.
- Make any corrections – order level only, not line item level
- Enter Debit Memos
- Enter any other adjustments
Post
- Prints Sales Register….save in a binder or e-mail (if this option is available).
- Updates:
  - Customer Master File (A/R module)
  - A/R Open File (A/R module)
  - Sales History file (A/R module)
  - Sales Distribution History file (A/R module)

A/R Task 2: Cash Entry and Editing

Print/Preview Edit list – information comes from Task #2 (Invoiced Order Holding File) in the O/E module.
- Verify cash (checks, cash and credit cards) amount is the same as brought over from the Invoiced Order Holding File
Enter cash/checks, etc.
- Enter any money received ‘on-account’
- Enter ‘cash paid out’ of till
- Enter any ‘miscellaneous’ money received
- Enter adjustment for money that is ‘short’ or ‘over’.
Reprint/Preview Edit list – amount should agree with Bank Deposit ticket.
Post
- Prints Cash Register….save in a binder or e-mail (if this option is available).
- Updates:
  - Customer Master file (A/R module)
  - A/R Open file (A/R module)
  - Cash History file (A/R module)

Information comes from the A/R Open file
- A/R Open file is the only file which contains both the Sales and the Cash information for each individual customer.
- “Paid” invoices should be cleared from the customers records once a month using the program in the A/R System Management Function task.
A/R Task 12: Prepare Monthly Statements
- Information comes from the A/R Open file.
A/R Task 32: System Management Functions
- Clear Paid Invoices from customer records (Task #4)
- Generate A/R to G/L Interface (Task #3). Information moves to General Ledger module.
  - Debit column comes from Sales History file
  - Credit column comes from the Sales Distribution file
  - Cash information – both debit and credit comes from Cash History file