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Each G/L transaction, whether a manual or ‘obtained’ entry, will have a unique transaction number. This will assist when determining the debit and credit side of a journal entry when viewed on a G/L Posting register, a G/L Trial Balance report or in an YTD Master (Task 20) report.
Below will describe how this functionality affects the individual Tasks:
1. Task 1 (Manual TRX Entry & Editing). The system will automatically assign a transaction number in field 1. This ensures the ‘uniqueness’ of the entire transaction.
2. Task 2 (Obtain Interface Transactions). The system will automatically assign the same, new transaction number to all items in an interface (A/R, A/P, P/R). All items in a single interface will get the same transaction ID number, with each interface receiving a different transaction number. Therefore, all the items on an A/R interface will have the same ID number, and the items on an A/P interface will have the same, but a new ID number, even if the A/P and A/R are interfaced at the same time. Note: this means you will be able to re-print an interface from the YTD Master file (Task 20) or from the Trial Balance report (Task 9) once the transactions are posted.
3. Task 4 (Post Manual & Interface TRX’s). The auto-assigned transaction ID numbers will print on the posting register and go to the YTD Master Mile (Task 20)
4. Task 32/Sub-task 1 (Close G/L at Year End). The system will automatically assign the same, new transaction ID to all new Balance Brought Forward (BBF) entries and Retained Earnings account.
5. Task 18 (Recurring Journal Entries). When recurring templates are applied (either manually or automatically) they will also get a unique transaction ID number when they are added into Task 1 – Manual TRX Entry & Editing.
A column titled: TRX # in on the following reports:
1. Task 4 – the G/L Posting Register
2. Task 20 – the YTD Master report (a ‘range’ of transaction numbers can be used)
3. Task 9 – the G/L Trial Balance report (a ‘range’ of transaction numbers can be used)
A field called: Transaction # will be shown when in the add/change mode in Task 20 – YTD Master file. NOTE: All records in the YTD Master file (Task 20) prior to when this feature was implemented will have a transaction number of zero. –The YTD Master file is where all the information comes from to print Trial Balance and Financial Reports –