Title Index
Recently Changed
Page Hierarchy
Incomplete
Tags
If one checking account is used for both Accounts Payable and Payroll, the information from the Payroll checks needs to be pulled into the AP system.
First, be sure all regular payroll checks and all manual payroll checks have also been posted. Note the check dates on regular and manual payroll checks, as that information will be needed.
Then go to:
-
Accounts Payable (Module 3)
-
System Management Functions (Task 32)
- Post Payroll to Checks File (Sub-task 6)
-
System Management Functions (Task 32)
A system note indicates if one checking account is used for A/P and Payroll, the function allows the payroll information to be entered directly into the A/P checking account.
The user will be prompted for the payroll check date, (enter the check date for either the regular or manual checks), then it will prompt post more checks? Y/N. Answer Y(es) if there are checks with a different check date; answer N(o) if all the checks have the same check date; repeat procedure until all the payroll check dates have been entered.
Check the AP Checking Account file (Task 20 in the AP module) to ensure the checks are there.
Note: if two checking accounts will be used, one for Accounts Payable and another for Payroll, then the steps taken above do not need to be performed. However, you should use Task 25 in the Payroll module (Post Payroll Checks). Using this task allows you to post the payroll checks into the Payroll module’s own checking account (Task 24 - Payroll Checking)