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Last modified on 10/4/2015 11:50 AM by User.

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Basic, Beginning, Information

Basic Beginning Information

GENERAL INFORMATION ABOUT PROFITS PLUS

Main Menu: This screen has the module list on it. It also has the date, time and terminal number in the upper right hand corner.

  • Module abbreviations:

P/R – Payroll (Optional module)

A/R - Accounts Receivable

A/P - Accounts Payable

G/L - General Ledger

I/C - Inventory Control

O/E - Order Processing

P/O - Purchase Order

C/S - Customer Service (Optional module)

S/M - Software Management

  • Date and time:

Whenever the terminal is brought to the main menu it will pick up the current date and time. If, on Friday June 18, 20xx at 5:00 the terminal is left on the main menu and no one touches the terminal all weekend, then Monday morning the operator touches the caps lock key to bring up the screen, the date and time will still read 06/18/xx and 5:00. Once the operator hits the left arrow key the terminal will pick up the current date and time.

 

Keys: Various keys and keystrokes are used in the system.

  • Cursor:   Green or amber small rectangular box. This marks the place where you are on the screen. (It may be blinking or steady, depending on your choice.)
  • Enter key:   (Return key) Use this when going forward in the computer, i.e. From the main menu to Accounts Receivable module, to Sales Entry and Editing task.  Press the Enter key after the module #, Task #, Subtask #, etc is typed in.

 

  • Moving Around in the System:
    1. Use the up, down, right and left arrow keys to move around on the screen.
    2. Escape key (Esc) to get out of word processing boxes
    3. Control (Ctrl) "C". If you are in a module, the action will take you back to the main menu; if you are at the main menu, the action will exit you out of Profits Plus. NEVER use during a Posting!
  • Shortcut:   After you enter the module #, and know what task and subtask # is needed, enter the numbers from the main menu. This is called “short cutting”.

 

 

EXAMPLE:

1. Bring the terminal to the main menu.

2. Type in 2 for module #.

3. Press the Enter key.

4. Type in 1 for task #.

5. Press the Enter key.

6. Type in 1 for subtask #.

7. Press the Enter key.

You should now be in Enter New Transaction (Sub-task 1) of the A/R module (module 2) of Sales Entry and Editing (Task 1)

  • CR to continue:   CR stands for carriage return. When "CR to continue" appears it means press the ENTER (return) key to go to the next step.
  • CR:    Whenever "CR" appears in the directions from the software, it means press the ENTER (return) key

 

Sub-Menu:

  • Quadrants:   All submenu's are broken down into the following 4 quadrants:

TRANSACTIONS - Most of the day to day activities for a module are in this quadrant

MASTERS - Maintenance to master file are done in this quadrant

REPORTS - Many of the reports needed are in this quadrant (take time to view the selections)

OTHER - System Management and Inquires are found in this quadrant

 

  • Task:   There are 32 tasks in a submenu. For example, task #1 in the AP module is: Voucher Entry & Editing. Not all 32 are used in every module.   Some of the tasks display how any records are in them, for example:

Sorted Records: 1150; Deleted Records: 0; Unsorted Records: 40; Unused Records: 10

1. A file starts out with, for example, 2000 unused records.

2. When new records are entered, they become unsorted records.

3. When the file is sorted, either thorough the over-night backup or manually, the unsorted become sorted records.

4. When a record is deleted it becomes a deleted record, and when the file is sorted it becomes an unused record.

5. The file size may be adjusted.

6. This is critical to watch, because if the file is "blown" or "trashed", the numbers in "sorted records" may appear to some millionth power or a negative number in the deleted records. After a power failure, accidental system reset or lightning storm, these files should be checked to see if these "weird" numbers appear. If they do, a reconstruct must be done, this is found in Task 32: System Management functions.

7. Important: When messages come up - "file full expanding to requested maximum size" during postings - it may be time for you to go into the files and adjust the size to accommodate many more records. The computer will automatically expand the sizes during postings, but it will delay the speed of each posting because it has to expand.

 

  • Any change?:    Often, the bottom of the screen has the Question "Any change?". This always has the default of "N" for NO. If you do not have any changes to the screen press CR (Enter or Return key). If you dohave a change to the screen, type in the line number that needs to be changed (you do not have to answer Yes to "Any change?".)
  • Printing for Reports, Edit Listings or Postings:   When a report, edit or posting journal is printed, the printer screen comes up. See "Printer Screen Information" in BASIC INFORMATION section.

A.) Each time a report is sent to the printer, it is given a number automatically. This number comes from a counter that is set up in Task 32 - System Management; Subtask 28 - Set values for counters.

B.) The printer screen tells you the title of the report.

C.)The printer screen gives options:

  1. Printer #:   
  2. Num Copies:  .
  3. Form Type:    
  4. Delete Rpt:  
  5. Lines/Page: 
  6. Page width: 132 
  7. Company name