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Last modified on 9/24/2015 1:08 PM by User.

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Beginning, Accounts, Payable

Beginning Accounts Payable

Before beginning the A/P module, there are some set ups that must be done - in the General Ledger, Purchasing and Accounts Payable modules.

General Ledger Module:

Change Accounting Periods Dates:

  • General Ledger (Module 4)
    • System Management Functions (Task 32)
      • Accounting Period (Sub-task 7)
        • Change Accounting Period Dates (Option 2)

 

Verify accounting periods according to your fiscal year. The default is October 1 through September 30. If the dates need to be changed, please refer to the General Ledger folder under Beginning General Ledger

Automatic Interface:

  • General Ledger (Module 4)
    • System Management Functions (Task 32)
      • Setup automatic interface (Sub-task 5)

 

These numbers should be set up with the help from our training personnel. If you have questions, please contact us.

 Accounts Payable Module:

Vendor Types:

  • Accounts Payable (Module 3)
    • System Management Functions (Task 32)
      • Modify Application Tables. (Sub-Task 17)
        • Vendor Type Definitions (Option 1)

 

Reports and labels may be printed by vendor type. Follow directions completely and carefully when adding or changing a "vendor type"

EXAMPLES:

  • "A" , "All"
  • "D" , "Dealer"
  • "R" , "Retailer"
  • "W" , "Wholesaler"
  • "C" , "Contractor"
  • "$" , "Bill to"

 

Credit Limit Codes:

  • Accounts Payable (Module 3)
    • System Management Functions (Task 32)
      • Modify Application Tables. (Sub-Task 17)
        • Credit limit codes (Option 3)

 

The codes indicate the credit limit code the vendor has established for you. Follow directions completely and carefully when adding or changing a "credit limit code"

EXAMPLES:

  • "0" , "C.O.D. "
  • "1" , "Cash only "
  • "2" , "Cash on delv"
  • "3" , "No limit "
  • "4" , "Req Mgr aprv"

 

Purchase Order Module:

Freight Billing Terms:

  • Purchase Order (Module 7)
    • System Management (Task 32)
      • Modify Application Tables (Sub-task 17)
        • Freight Billing Terms

 

Freight billing terms the vendor established for you. Follow directions completely and carefully when adding or changing a "freight billing term"

EXAMPLES:

  • "1" , "No charge"
  • "2" , "Charge"
  • "3" , "Collect"

 

Shipping Methods:

  • Purchase Order (Module 7)
    • System Management (Task 32)
      • Modify Application Tables (Sub-task 17)
        • Shipment Methods

 

Ways that vendors ship products. Follow directions completely and carefully when adding or changing a "shipping method"

EXAMPLES:

  • "1" , "Our truck"
  • "2" , "U.P.S"
  • "3" , "Cust pickup"
  • "4" , "Air freight"
  • "5" , "Comm truck"
  • "6" , "Parcel post"
  • "7" , "Srv install"

 

Payment Terms:

  • Purchase Order (Module 7)
    • System Management (Task 32)
      • Modify Application Tables (Sub-task 17)
        • Payment/Billing Terms

 

Billing terms the vendor has established for you. Follow directions completely and carefully when adding or changing a "payment/billing term ":

EXAMPLES:

  • "1" , "End of month 1 MM 31"
  • "2" , "C.O.D 1 MM DD"
  • "3" , "30 Days 1 MMa30"
  • "4" , "Cash in adv 1 MM DD"
  • "5" , "30,60,90 3 MMa30"
  • "6" , "30,60,90,120 4 MMa30"
  • "7" , "Other "
  • "8" , "2% Net 15 1 MMa15"
  • "9" , "Net 10th 1 1 10"