Separate Remittance Advice

In Accounts Payable (Module 3), Vendor master (Task 17) each vendor has field 27 Sep. remit.  This is to determine if a separate remittance advice prints when paying vouchers for this vendor.  

• This field has these options: Field 27 Sep. remit: Y/N/B/T/A

When printing checks in A/P each check stub can print the voucher information on the check stub:

• Voucher #, Invoice #, voucher date, amount, discount, paid amount. 
• If a parameter is set it may print the reference line on the second line. Parameter located in 3, 32,22, 1:

PRINT’VHS’REF=Y

• A certain # of vouchers fit on the check stub.
  • Example: If using a standard 9 ½ x 11 check about 28 vouchers fit on a stub.  If printing the reference about 14 vouchers fit on a stub.
    • If your logo takes up more space on the check stub an A/P check parameter may have the stub starting on a lower line, so only 26 vouchers may fit on the check stub. 

FIELD 27 SEP. REMIT: N

• If vouchers selected for payment exceed the stub limit additional checks will print.
  • Example: Using a standard 9 ½ x 11 check. Not printing the reference. 28 Vouchers fit on the check stub. 
  • 30 vouchers are selected for payment.
  • Profits plus will print 2 checks for this vendor.  The first check will be the total of the first 28 vouchers. The second will be the total of the last 2 vouchers.
    • If the first 28 or the last 2 vouchers equal zero or a negative the voucher payment preparation will be terminated, with the message:

Recheck payments, vendor:01234 has a $0 or negative check. CR TO CONTINUE

Recheck payment, 1 negative/zero checks(s), payment cancelled. CR TO RECOVER

• The vouchers will still be selected for payment.  Look at the voucher payment edit list (sub-task 3), at vendor #1234.

FIELD 27 SEP. REMIT: B

• B for Both, this will act the same way as N, except it will also print a separate remittance advice.

FIELD 27 SEP. REMIT: Y

• Y for Yes separate remittance advice.
  • Only one check prints no matter how many vouchers are selected for payment.
  • The check stub prints “See separate remittance advice” instead of each voucher information.
  • The separate remittance advice will print all the information normally printed on the check stub.
  • The separate remittance advice can be printed on a different printer than the checks.  For the printer assignment table go to A/P, 32, 17, 2 Printer assignments.

FIELD 27 SEP. REMIT: A

• A for Yes if exceeding stub limit
  • This acts as a No only if the vouchers selected for payment don’t exceed the stub limit & won’t print a separate remittance advice.
  • This acts as a Yes only if the vouchers selected for payment do exceed the stub limit & it will print a separate remittance advice.

FIELD 27 SEP. REMIT: T

• T for total only on stub.
  • This won’t print a separate remittance advice regardless of the # of vouchers selected for payment.
  • This won’t print the remittance information on the check stub.
  • This will print only one check for the total of all of the vouchers selected for payment.

PARAMETER FOR 3^RD PARTY REMITTANCE:

• This parameter is for a remittance advice for 3^rd party vendor pay in Task 25 Voucher payment preparation. This parameter is located in A/P, 32, 22, 1:

PRINT’3^RD’PARTY’ADVICE=

• This parameter has 3 options: Y/N/A
  • Y-yes, print remittance advice for vouchers paid with a 3^rd party vendor if the vendor record (A/P Task 17) field 27 Sep. remit: wants one.
  • N-No never print a remittance advice for any vendor
  • A-Always print a remittance advice regardless of the vendor record (A/P Task 17) field 27.

PARAMETER FOR EFT REMITTANCE:

• This parameter is for a remittance advice for vouchers paid with an EFT payment in Task 25 Voucher payment preparation.  This parameter is located in A/P, 32,22,1.

PRINT’EFT’ADVICE=

• This parameter has 3 options: Y/N/A
  • Y-yes, print remittance advice for vouchers paid with an EFT payment if the vendor record (A/P Task 17) field 27 Sep. remit: wants one.
  • N-No never print a remittance advice for any vendor.
  • A-Always print a remittance advice regardless of the vendor record (A/P Task 17) field 27.