The default value for the subdivision field for new transactions is controlled by 9 parameters in
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Software Maintenance
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32. System management
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22. Modify parameter files
- 1. S/M General
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22. Modify parameter files
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32. System management
Subdivision input default rules
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How subdivision prompts should default for new records or line items when one is required. Each module has its own parameter and each parameter is 4 characters long. Each character means something special.
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R = Default to a remembered subdivision.
- Remembers the last division that required a subdivision and its subdivision. Divisions that do not require subdivisions are not remembered.
- The next document or line item that is given the remembered division will also default to the remembered subdivision.
- If the next document or line item gets a different division then the subdivision defaults to blank.
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B = Default to a blank subdivision.
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I = Default to the imported subdivision.
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R = Default to a remembered subdivision.
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Each position means something special.
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Positions 1 and 2 deal with situations where the new record is all manually entered and is not imported or obtained from an outside document.
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Position 1 = By document or header record.
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R = Remembered subdivision
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B = Blank subdivision.
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Position 2 = By line item.
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R = Remembered subdivision
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B = Blank subdivision.
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Positions 3 and 4 deal with situations where the new record is imported or obtained from an outside document (like a Purchase order, receiver, etc.)
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Position 3 = By document or header record.
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R = Remembered subdivision
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B = Blank subdivision.
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I = Imported subdivision
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Position 4 = By line item.
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R = Remembered subdivision
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B = Blank subdivision.
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I = Imported subdivision
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SM'SDV'DFL'RULES= ; S/M module programs
PR'SDV'DFL'RULES= ; P/R module programs
AR'SDV'DFL'RULES= ; A/R module programs
AP'SDV'DFL'RULES= ; A/P module programs
GL'SDV'DFL'RULES= ; G/L module programs
IC'SDV'DFL'RULES= ; I/C module programs
OE'SDV'DFL'RULES= ; O/E module programs
PO'SDV'DFL'RULES= ; P/O module programs
CS'SDV'DFL'RULES= ; C/S module programs
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All blanks defaults to: RRII
- new documents default to the remembered subdivision
- items default to the remembered subdivision
- Imported documents default to the imported subdivision
- Imported line items default to the imported subdivision
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example: BRII
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new documents default to a blank subdivision
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items default to the remembered subdivision
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Imported documents default to the imported subdivision
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Imported line items default to the imported subdivision
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example: RRIR
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new documents default to the remembered subdivision
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items default to the remembered subdivision
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Imported documents default to the imported subdivision
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Imported line items default to the remembered subdivision
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These parameters will control the subdivision fields in the following
menu tasks:
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P/R tasks:
- 17. Employee master file
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A/R tasks:
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1. Sales entry & editing
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2.Cash/Receipts entry & editing
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4. Finance charge entry & editing
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A/P tasks:
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1. Voucher entry & editing
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G/L tasks:
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1. Manual TRX entry & editing
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O/E tasks:
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1. Order entry & editing
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2. Invoiced order holding file
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P/O tasks:
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1. Purchase order entry & editing
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2. Receiver entry & editing
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3. Vendor invoice entry & editing *
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4. Ship-back entry & editing *
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5. Vendor CR-memo entry & editing
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C/S task:
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Add new owner entry
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* P/O invoices and credit memos can obtain line items from other documents so
they have additional parameters to control when the line item subdivision field
should default to the value found in the obtained documents. These can override the PO'SDV'DFL'RULES parameter above.
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Purchase Order module
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32. System Management
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22. Modify parameter files
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3. Vendor invoice entry
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DFLT'SDV'OBTAINED=
- Y/N Invoice line item subdivisions default to obtained PO or receiver.
- Blank will default to the module wide settings in PO'SDV'DFL'RULES above.
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DFLT'SDV'OBTAINED=
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3. Vendor invoice entry
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22. Modify parameter files
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32. System Management
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Purchase Order module
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32. System Management
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22. Modify parameter files
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3. Credit memo entry
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DFLT'SDV'OBTAINED=
- Y/N CRD memo line item subdivisions default to obtained shipper.
- Blank will default to the module wide settings in PO'SDV'DFL'RULES above.
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DFLT'SDV'OBTAINED=
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3. Credit memo entry
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22. Modify parameter files
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32. System Management