Sub-Divisions Default Control

The default value for the subdivision field for new transactions is controlled by 9 parameters in

Software Maintenance
- 32. System management
  - 22. Modify parameter files
    - 1. S/M General

Subdivision input default rules

How subdivision prompts should default for new records or line items when one is required. Each module has its own parameter and each parameter is 4 characters long. Each character means something special.
- R = Default to a remembered subdivision.
  - Remembers the last division that required a subdivision and its subdivision. Divisions that do not require subdivisions are not remembered.
  - The next document or line item that is given the remembered division will also default to the remembered subdivision.
  - If the next document or line item gets a different division then the subdivision defaults to blank.
- B = Default to a blank subdivision.
- I = Default to the imported subdivision.
Each position means something special.
- Positions 1 and 2 deal with situations where the new record is all manually entered and is not imported or obtained from an outside document.
  - Position 1 = By document or header record.
    - R = Remembered subdivision
    - B = Blank subdivision.
  - Position 2 = By line item.
    - R = Remembered subdivision
    - B = Blank subdivision.
- Positions 3 and 4 deal with situations where the new record is imported or obtained from an outside document (like a Purchase order, receiver, etc.)
  - Position 3 = By document or header record.
    - R = Remembered subdivision
    - B = Blank subdivision.
    - I = Imported subdivision
  - Position 4 = By line item.
    - R = Remembered subdivision
    - B = Blank subdivision.
    - I = Imported subdivision

SM'SDV'DFL'RULES= ; S/M module programs

PR'SDV'DFL'RULES= ; P/R module programs

AR'SDV'DFL'RULES= ; A/R module programs

AP'SDV'DFL'RULES= ; A/P module programs

GL'SDV'DFL'RULES= ; G/L module programs

IC'SDV'DFL'RULES= ; I/C module programs

OE'SDV'DFL'RULES= ; O/E module programs

PO'SDV'DFL'RULES= ; P/O module programs

CS'SDV'DFL'RULES= ; C/S module programs

All blanks defaults to: RRII
- new documents default to the remembered subdivision
- items default to the remembered subdivision
- Imported documents default to the imported subdivision
- Imported line items default to the imported subdivision
example: BRII
- new documents default to a blank subdivision
- items default to the remembered subdivision
- Imported documents default to the imported subdivision
- Imported line items default to the imported subdivision
example: RRIR
- new documents default to the remembered subdivision
- items default to the remembered subdivision
- Imported documents default to the imported subdivision
- Imported line items default to the remembered subdivision

These parameters will control the subdivision fields in the following

menu tasks:

P/R tasks:
- 17. Employee master file
A/R tasks:
- 1. Sales entry & editing
- 2.Cash/Receipts entry & editing
- 4. Finance charge entry & editing
A/P tasks:
- 1. Voucher entry & editing
G/L tasks:
- 1. Manual TRX entry & editing
O/E tasks:
- 1. Order entry & editing
- 2. Invoiced order holding file
P/O tasks:
- 1. Purchase order entry & editing
- 2. Receiver entry & editing
- 3. Vendor invoice entry & editing *
- 4. Ship-back entry & editing *
- 5. Vendor CR-memo entry & editing
C/S task:
- Add new owner entry

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* P/O invoices and credit memos can obtain line items from other documents so

they have additional parameters to control when the line item subdivision field

should default to the value found in the obtained documents. These can override the PO'SDV'DFL'RULES parameter above.

Purchase Order module
- 32. System Management
  - 22. Modify parameter files
    - 3. Vendor invoice entry
      - DFLT'SDV'OBTAINED=
        
        Y/N Invoice line item subdivisions default to obtained PO or receiver.
        
        Blank will default to the module wide settings in PO'SDV'DFL'RULES above.

Purchase Order module
- 32. System Management
  - 22. Modify parameter files
    - 3. Credit memo entry
      - DFLT'SDV'OBTAINED=
        
        Y/N CRD memo line item subdivisions default to obtained shipper.
        
        Blank will default to the module wide settings in PO'SDV'DFL'RULES above.