Payment of Federal/State FICA/Withholding Taxes

Paying Federal taxes for FICA, Medicare and Withholding can be done via a ‘coupon’, on-line or by telephone, using the EFTPS (the Electronic Federal Tax Payment System.  This is a tax payment system provided free by the U.S. Department of Treasury. You can pay your federal taxes electronically via the Internet or phone 24/7.  

Enroll: To use EFTPS you must first enroll.  To enroll, visit EFTPS or to receive an enrollment form, call EFTPS Customer Service: 1-800-555-4477 (for business payments)

For information on enrolling and how EFTPS works, log onto the Internal revenue service website, click-on “On Line Services”.  Then click-on EFTPS. 

Profits Plus - Federal:  After the payroll is processed, using Task 3, one of the reports that prints provide the Federal tax payment amounts.  Page 2 of the PAYREG looks like this (using dollars just as an example):

The amount of the federal taxes due for the payroll would be $2,404.13.  Note: some customers use a Worksheet to put the information on…the worksheet is used when paying the taxes via phone or internet. Plus it is then available for ease in filing quarterly tax reports.  An example is at the end of this document.

Profits Plus - State:  Each state may have different requirements.  Run the following report for information to use for filing state payroll taxes.:  Payroll, Tax Reports/Forms (Task 10), Quarterly 941 / Monthly Tax Summary - PRHSUM.  Answer the prompts:

Please enter division:                                                     ALL

Please enter state(xx) or RETURN for ALL:     ALL

Print in detail for each employee?                                  N

Please enter – starting employee number:                       ALL

-         starting check date:                                                11/01/xx

-         ending check date:                                                 11/30/xx

This report looks similar to the PAYREG from above.  What you need for the state Withholding taxes is:     State withholding (wages – 10,000.00) :  900.00

Some states provide a coupon to pay the State Withholding, along with the state Sales & Use Tax.  Some states require you to file the State Withholding amount by itself, either via phone, mail or on-line.

Example of Tax Payment Worksheet: