Incorrect Date on an Invoice

STEP #1:

• Accounts Receivable (Module 2)
  • ​Sales Entry and Editing (Task 1)
    • ​Enter New Sales Record (Sub-task 1)
      • ​Use the same invoice number as the original invoice, except add a "0" to the end.
      • Use the same incorrect date for the invoice date.
      • Use the same due date and division that were used on the original incorrect invoice.
      • Use sales type = 3 (credit memo)
      • Use the same customer and salesperson that were used on the original incorrect invoice.
      • Enter the exact amounts in sales amt, other amt, state tax, non-tax amt, freight and discount allowed that were used on the original incorrect invoice. NOTE: do not enter amounts using a negative sign. System automatically knows the amounts are negative because of the sales type.
      • Enter the original invoice # in the apply-to #.
      • Enter the same St. Tax Flag, cost amt, and # of payments as were used on the original incorrect invoice .
      • Bypass order #
      • On the second screen, use the same GL# and the same amounts that were used on the original incorrect invoice.

STEP #2:

• Accounts Receivable (Module 2)
  • ​Sales Entry and Editing (Task 1)
    • ​Enter New Sales Record (Sub-task 1)
      • ​Use the same invoice number as the original number, except add a "1" to the end.
      • Use the correct invoice date and the correct due date
      • Use the same division that was used on the original invoice
      • Use sales type = 5 (debit memo)
      • Use the same customer, salesperson, sales amount, other amount State tax, non-tax amount, freight and discount allowed that were used on the original invoice.
      • The computer will automatically apply the debit memo to itself.
      • Use the same St. tax flag, cost amount and # of payments that were used on the original invoice
      • Bypass order #
      • On the second screen, use the same GL# and the same amounts that were used on the original invoice.

CUSTOMER RECORD WILL LOOK LIKE THIS:

Original invoice: Invoice # 654; dated 01/12/99; amount is $100.00

From step #1: Credit memo #6540; dated 01/12/99; amount is -$100.00; applied to invoice #654.

From step #2: Debit memo #6541; dated 10/12/99; amount is $100.00