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When the back-up is run every night, specific actions are performed. Listed below are (by module) the processes - the program name, followed by what the program does. A few reports can be set up to run automatically (these are listed in a separate section titled: Reports). Note: If other reports are required to process and print as part of the nightly routine, please contact us. Nearly every report can be generated, however, some custom programming may be required, and this would then be a billable service.
ORDER ENTRY-
Ordorg- forces the sort of the Order Entry files
Oesort-sorts the order entry file
Oeanal- analyzes the sorted files
Moanal-analyzes the memo files
Ordxfr-moves the completed orders to the Holding File (moves from Task 1 into Task 2)
Ordiwl- deletes the invoiced item from the Want List (in Purchasing - Task 9)
Bldord-builds the index for Order History (Task 17)
Forlst- prints Invoiced Order Edit List (automatically prints from Task 1, Sub-task 4))
PAYROLL-
prsort- sorts the Payroll file
ACCOUNTS PAYABLE -
apsort- sorts the Accounts Payable file
ageven- recalculates the aging information stored in the Vendor Master (Task 17)
ACCOUNTS RECEIVABLE -
Arsort-sorts the Accounts Receivable file
calage- recalculates the aging information stored in the Customer Master (Task 17)
bldcpi- builds temp index for customer/po/invoice index
GENERAL LEDGER-
Glsort- sorts the General Ledger file
INVENTORY CONTROL -
invnew- prints New/Changed Inventory items - (optional report)
icsort- sorts the Inventory Control file
bldssk- builds supplier stock index
cstpst- posts cost adjustments to Supplier Inventory file (Task 18)
PURCHASE ORDER -
Posort- sorts the purchase order file
CUSTOMER SERVICE -
cssort- sorts the customer service file
bldsrv- builds customer service index
MISCELLANEOUS -
Deletes all "prt", "bak" and "temporary" files from the day
REPORTS -
Invoiced Order Edit List (Forlst- O/E Task 1, Sub-task 4))
Daily Sales by Product Code (Forprd - O/E Task 11, Sub-task 3))
New and Changed Inventory Items (invnew- not a menu option, but optionally can be
printed during the back-up process)
Theoretically, any report can be processed during the back-up, using a strict set of instructions, which must be programmed by us. Please fax in a request indicating the exact report - module, task, sub-task, program name and program code - and a quote will be given. Our fax number is 248 583-4110.