Profits Plus has security measures built-in that provide varying degrees of internal control.  Some of the measures are menu driven; others are driven by setting parameters in the Order Processing module.  There are ways to track changes on a sales order, customer master file, warehouse changes, etc.   Please contact us for more information via e-mail or phone: 248 583-4110. 

Silent Audit: 

A parameter can be set to provide an audit for the following actions: a deposit is refunded, a credit memo entered or an order is cancelled or voided.  Go to:

• Order Processing (Module 6)
  • System Management Functions (Task 32)
    • Modify Parameter Files (Sub-task 22)
      • O/E – General (Option 1)

Look for the following parameter:  DFLT’PASS=

1. If left Blank, then no password is required and there will be no tracking

2. If SILAUD is entered, the system will track the above-mentioned actions without asking for a password.  These actions can be monitored by printing an audit report – call us at 248 583-4110 for the directions on how to obtain the report.  SILAUD works “behind the scenes” and the counterperson will be unaware that their actions are being tracked.

3. Any other word entered will be used as a password.  The password entered here must then be entered, when one of the above-mentioned actions have taken place, before further action can be taken on the order.  The actions are also monitored on an audit report – Call us at 248 583-4110 for directions on how to obtain the report. 

Another auditing tool is to allow only one printer for all Order Entry documents, along with all “checkout” reports and functions.  Go to:

• Order Processing (Module 6)
  • ​System Management Functions (Task 32)
    • ​Modify Parameter Files (Sub-task 22)
      • ​O/E – General (Option 1)

Look for the parameter: AUDIT'PRINTER=                 

Enter the printer name should this audit tool be used, otherwise leave blank.

Passwords:

In ALL Modules, go to:

• System Management Functions (Task 32)
  • Task Password Maintenance (Sub-task 25)

****Note:  The instructions below will refer to the AR module, but the information is the same for ALL modules.****

Upon entering Sub-task 25, the A/R Task screen will appear (i.e. Task 1: Sales Entry & Editing; Task 2: Cash/Receipts Entry & Editing; etc.).

Step 1:  Pick the Task that the password will be placed on (the cursor will go to the right of the chosen Task)

Step 2:  Type in the password  (a password can be up to 6 alpha-numeric characters long).

To Copy, Change or Delete Passwords, go to:

• System Management Functions (Task 32)
  • Task Password Maintenance (Sub-task 25)

Copy password:

Use F2:  Go to the line (Task) that the password will be copied from, press the F2 key, that password will then be copied to ALL 32 TASKS.

Change password:

Go to the line (Task), and type the new password over the old password.

Delete password(s):

For one password:  Go to the Task that the password will be eliminated from and use CTRL-Z .  Just the one password will be eliminated.

For all passwords:  Go to any line (Task), press the F1 key.  This will eliminate all the passwords that have already been entered.

***Note:  You will need to password the System Management Function (Task 25) so that employees will not be able to access the passwords for the various Tasks.   The passwords, for all the Tasks, are visible while in Task 32, Sub-task 25 of each module.***