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Invoices (regular and summary) can be reprinted a number of ways utilizing Profits Plus, depending on where the invoices are in the system.
Regular Invoices:
If the order/invoice is still in Order Entry & Editing (Task 1 in Order Processing), there are two ways to reprint the invoice.
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Order Processing - Module 6
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Order Entry & Editing - Task 1
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Enter New/Change Existing Order - Sub-task 1
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Go to the Collection screen of the order and choose Action 21 - Re-Invoice.
- The invoice will re-print on the same printer that is designated for use in the Order Entry Printer Assignments (Module 6, Task 32, Sub-task 17, Option 2). Only one order/invoice at a time can be re-printed.
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Go to the Collection screen of the order and choose Action 21 - Re-Invoice.
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Using Sub-task 4 (Print Open Order Documents) answer the system prompts, remembering to respond with a Y(es) for "Reprint Previously Printed Documents". This option gives a choice of printers, plus more than one invoice can be re-printed at the same time.
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Enter New/Change Existing Order - Sub-task 1
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Order Entry & Editing - Task 1
If the order/invoice has been moved to the Invoiced Order Holding File (Task 2 in Order Processing, there is only one way to re-print the invoice.
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Order Processing - Module 6
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Order Entry & Editing - Task 1
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Enter New/Change Existing Order - Sub-task 1
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Go to the Collection screen of the order and choose Action 21 - Re-Invoice.
- The invoice will re-print on the same printer that is designated for use in the Holding File Printer Assignments (Module 6, Task 32, Sub-task 17, Option 3)
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Go to the Collection screen of the order and choose Action 21 - Re-Invoice.
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Enter New/Change Existing Order - Sub-task 1
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Order Entry & Editing - Task 1
If the order/invoice has already been posted into the Accounts Receivable module, it can be reprinted in the following places.
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Order Processing - Module 6
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Miscellaneous/ other history - Task 16
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Reprint Invoices from History File - Sub-task 16
- A range of invoices can be re-printed using this option.
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Reprint Invoices from History File - Sub-task 16
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Miscellaneous/ other history - Task 16
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Accounts Receivable - Module 2
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Customer Inquiry - Task 27
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Select (using a Y or 1) the invoice to be re-printed, and as noted at the bottom of the screen, press the F2 key to reprint the invoice.
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Order Processing - Module 6
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History Inquiry - Task 26
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There are many options to locate/view/reprint the invoices. The orders must be in the Holding File or posted in A/R.
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Summary Invoices:
If the orders are still in Order Entry & Editing (Task 1 in Order Processing) the individual orders can be re-printed using Sub-task 4 (Print Open Order Documents). The individual orders will have the words: "Edit Copy" at the top.
If the orders have been moved to the Invoiced Order Holding File (Task 2 in Order Processing) the individual orders can be re-printed. However if the entire invoice needs to be re-printed, use Sub-task 3 (Invoice Summary Orders), answer the system prompts, remembering to respond with a Y(es) for "Reprint Previously Printed Documents".
If the order/invoice has already been posted into the Accounts Receivable module, a summary invoice can be reprinted in Sub-task 12 (Reprint Summary Invoice from History Files) founding Task 16 (Miscellaneous History) in the Order Processing module.