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This document can be used for tasks such as: refinishing or remanufacturing of a copier/printer/drums; refilling of ink jet or toner cartridges; reconditioning used tires.
All activities are done through the Purchase Order Module.
In the scenario below drums are the items used for discussion, however any reconditioned item can be substituted.
1. Ship-Back Entry & Editing (Task 4). Enter new shipper (Sub-task 1). List the item being sent out for reconditioning, with the carrying value listed. The ship-back is being created using the Vendor doing the reconditioning. (i.e. 4 drums @ a carrying value of $10.00 each are being sent to ABC Reconditioning.)
2. Vendor CM-Memo Entry & Editing (Task 5). Enter new credit memo. (Sub-task 1) Issue a credit memo for the drums sent back to ABC in #1 above. The credit memo should be for 4 drums at $10.00 each or $40.00.
3. Receiver Entry & Editing (Task 2), Enter new receiver (Sub-task 1). When the drums come back from ABC Reconditioning, receive them under the new item number, from ABC Reconditioning.
4. Vendor Invoice Entry & Editing (Task 3), Enter new invoice (Sub-task 1). Create a Vendors Invoice (Voucher) for the old carrying amount (i.e. $10.00 from step #1) plus the invoice from ABC.
Example:
Invoice from ABC Reconditioning - 4 drums with a total cost of $100.00
This would be entered as:
4 drums with a total cost of $140.00 or $35.00ea.
The $35.00 is made from the $10.00 original carrying cost plus $25.00 charge from ABC Reconditioning.
END RESULT
4 drums with a carrying value of $10.00 each are removed from inventory, and sent for reconditioning. When the drums come back they are put back into inventory, under a new inventory item number, with the old carrying value plus the cost of reconditioning.
When ABC Reconditioning is paid, the credit memo for $40.00 is selected, along with, the Vendors Invoice for $140.00. Net result, is a check for $100.00, the amount ABC Reconditioning charged for their work.