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Invoices (regular and summary) can be reprinted a number of ways utilizing Profits Plus, depending on where the invoices are in the system.
Regular Invoices:
If the order/invoice is still in Order Entry & Editing (Task 1 in Order Processing), there are two ways to reprint the invoice.
1. Using Sub-task 1 (Enter New/Change Existing Order), go to the Collection screen of the order and choose Action 21 - Re-Invoice. The invoice will re-print on the same printer that is designated for use in the Order Entry Printer Assignments (Module 6, Task 32, Sub-task 17, Option 2). Only one order/invoice at a time can be re-printed.
2. Using Sub-task 4 (Print Open Order Documents) answer the system prompts, remembering to respond with a Y(es) for "Reprint Previously Printed Documents". This option gives a choice of printers, plus more than one invoice can be re-printed at the same time.
If the order/invoice has been moved to the Invoiced Order Holding File (Task 2 in Order Processing, there is only one way to re-print the invoice.
1. Using Sub-task 1 (Enter New/Change Existing Order), go to the Collection screen of the order and choose Action 21 - Re-Invoice. The invoice will re-print on the same printer that is designated for use in the Holding File Printer Assignments (Module 6, Task 32, Sub-task 17, Option 3)
If the order/invoice has already been posted into the Accounts Receivable module, it can be reprinted in one place.
1. Using Sub-task 8 (Reprint Non-Summary Invoices from History Files) found in Task 16 (Miscellaneous History) in the Order Processing module. A range of invoices can be re-printed using this option.
Summary Invoices:
If the orders are still in Order Entry & Editing (Task 1 in Order Processing) the individual orders can be re-printed using Sub-task 4 (Print Open Order Documents). The individual orders will have the words: "Edit Copy" at the top.
If the orders have been moved to the Invoiced Order Holding File (Task 2 in Order Processing) the individual orders can be re-printed. However if the entire invoice needs to be re-printed, use Sub-task 3 (Invoice Summary Orders), answer the system prompts, remembering to respond with a Y(es) for "Reprint Previously Printed Documents".
If the order/invoice has already been posted into the Accounts Receivable module, it can be re-printing by using Sub-task 12 (Reprint Summary Invoice from History Files) found in Task 16 (Miscellaneous History) in the Order Processing module.