Change Item Number - Single Item

There are three methods available in the Change Item Number program, the Normal Mode, Merge Mode and the Import Mode.  Use this program to change a single item number at a time.  If you are changing, for example, the prefixes on a range of items, please see the document titled:  Change OR Import Item Number - Mass Item Change and Import.  The Change Item Number program is found in:

• Inventory Control  (Module 5)

  • ​System Management Functions (Task 32)

    • Change Item Number (Sub-task 10).

“Normal Mode” changes an existing item to a new one, whereas “Merge Mode” changes history and transaction records in selected files from one existing item number to another.

The system prompts for “N” for Normal change mode (changes existing item number plus you can change vendor and/or stock numbers) or “M” for Merge mode (change history & transactions to another existing item #) or “I” for Import mode.   The program shows how many records were changed in each file, with options to:

• Change I/C BOM production orders and history files.
• Change O/E open and finished orders and item history files.
• Change P/O open, received, shipped-back orders and history.
• Merge I/C item monthly-history

In all modes, the system will prompt for the change to take affect in various modules within the system.  Answer Y(es) or N(o) as appropriate.  Below are the system prompts:

I/C: Bill of Materials Production scheduling orders

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Open Production Order item numbers may also be changed.  (This may take some time because every line item on every order must be checked)

Would you like to change open production order items? (Y/N) 

            Would you like to change production order history? (Y/N)    

O/E: Order Entry & Editing & Invoiced Order Holding File

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Open order and Invoiced Order item numbers may also be changed. (This may take some time because every line item on every order must be checked)

            Would you like to change open order items? (Y/N)  

            Would you like to change order history? (Y/N)      

P/O: Purchase Order Entry, Want List and Received and Shipped items.

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Purchase Order item numbers may also be changed. (This may take some time because every P.O. line item, Received item and Shipped-back item must be checked)

Would you like to change open P.O. items? (Y/N)     

            Would you like to change P.O. history? (Y/N)